Special Event Review
The role of U of U Risk & Insurance Services is to provide input, but not to assess the safety of activities, events, or equipment, nor to grant approval or disapproval.
It is the responsibility of a University Department Head (AVP level or higher), to determine whether the event should take place, in consideration of such risks as, adverse precedent setting, being outside U's Mission, potential damage to the University’s reputation, and so forth.
The person in charge for planning, organizing and managing the event may contact the following departments for advice and assistance:
- U Office of General Counsel (contracts, legal status of vendors, laws, regulations, U Policy, etc.)
- U Scheduling Office (campus wide scheduling and coordination)
- Grounds (protection of U property including landscaping, sprinkler schedules, etc.)
- U Department of Public Safety (public safety, security, crowd control, law enforcement, etc.)
- Emergency Management (emergency preparation/response, adverse weather conditions, etc.)
- Environmental Health & Safety (health and safety of participants, chemicals, food handling, etc.)
- Dining Services (food truck provisions and contracts)
- Building Official (approval of temporary structures, lighting, stages, etc.)
- Youth Protection and Program Support (U Safety of Minors Policy, supervision, etc.
- Risk & Insurance Services (inflatables, games & amusement, liability waivers)